--- title: Bahrain VAT Recordkeeping: ERP Control Checklist | BAHRAIN ERP url: https://www.erpbahrain.com/compliance/vat-recordkeeping/erp-controls/ updated: 2026-10-09 publisher: BAHRAIN ERP (part of Shyphan AI Solutions Pvt Ltd) --- Compliance # Bahrain VAT Recordkeeping: ERP Control Checklist A checklist of ERP controls for VAT recordkeeping, to review with your accountant or adviser. Quick answer VAT Recordkeeping requirements in Bahrain are set by the National Bureau for Revenue (NBR). In an ERP, this affects: tax invoices, supplier documents, customs documents, adjustment records. - Documents are retained for the period your adviser confirms - Records are searchable by period and party - Access to records is controlled This page is part of our Bahrain compliance series. Related topics: [VAT Registration](https://www.erpbahrain.com/compliance/vat-registration/), [VAT Invoice Fields](https://www.erpbahrain.com/compliance/vat-invoice-fields/). Apply them in [Zoho Books](https://www.erpbahrain.com/zoho/zoho-books/), [Odoo Accounting](https://www.erpbahrain.com/odoo/odoo-accounting/) or [ERPNext Accounting](https://www.erpbahrain.com/erpnext/erpnext-accounting/), and see [all compliance topics](https://www.erpbahrain.com/compliance/). Controls ## Controls to Consider **Control checklist** | Control | Why it matters | | Documents are retained for the period your adviser confirms | Reduces errors and supports review | | Records are searchable by period and party | Reduces errors and supports review | | Access to records is controlled | Reduces errors and supports review | | Backups include attachments | Reduces errors and supports review | Records ## Records Involved VAT Recordkeeping affects how records are captured, approved and reported in your ERP. The rules come from the National Bureau for Revenue (NBR); this page only describes how a system can be set up to support them. - Tax invoices - Supplier documents - Customs documents - Adjustment records Configuration ## Settings to Review Settings to review during implementation. Exact names differ by platform. - Document attachments - Retention settings - Search filters - Backup policy Setup ## How to Set Up VAT Recordkeeping in an ERP **Setup steps** | Step | What to do | | 1. Confirm | Confirm the current requirement for VAT recordkeeping with the National Bureau for Revenue (NBR) | | 2. Map records | Map tax invoices, supplier documents, customs documents to ERP fields | | 3. Configure | Set up document attachments, retention settings, search filters | | 4. Add controls | Enable the controls above, with approvals and logging | | 5. Test | Run the scenarios below with sample data and compare with expected results | | 6. Document | Record settings, owners and the review rhythm, then train users | Testing ## Test Scenarios Before Go-Live **Test scenarios** | Scenario to test | Expected result | | Try to break this control: documents are retained for the period your adviser confirms | The system blocks or flags it, and the attempt is logged | | Try to break this control: records are searchable by period and party | The system blocks or flags it, and the attempt is logged | | Try to break this control: access to records is controlled | The system blocks or flags it, and the attempt is logged | | Try to break this control: backups include attachments | The system blocks or flags it, and the attempt is logged | | Run the process end to end with sample data | Reports reconcile with the transactions entered | People ## Who Is Involved **Roles** | Role | Responsibility | | Finance or HR lead | Owns the process and reviews exceptions | | Accountant or adviser | Confirms the rule and signs off configuration | | System administrator | Maintains settings, roles and logs | | Internal or external auditor | Tests controls and evidence | FAQ ## Compliance Questions - Where do these requirements come from? From the National Bureau for Revenue (NBR). We confirm the current requirement before configuring your system. - Who sets the rules for VAT recordkeeping? The rules come from the National Bureau for Revenue (NBR). Always check current official sources. - What records are involved in VAT recordkeeping? Tax invoices, Supplier documents, Customs documents, Adjustment records. - Can BAHRAIN ERP configure our system once rules are confirmed? Yes. We configure and test the system against the requirements your adviser confirms. - Which records does VAT recordkeeping involve in an ERP? Tax invoices; Supplier documents; Customs documents; Adjustment records. - Which ERP controls support VAT recordkeeping? Documents are retained for the period your adviser confirms; Records are searchable by period and party; Access to records is controlled; Backups include attachments. - Which ERP settings should be reviewed for VAT recordkeeping? Document attachments; Retention settings; Search filters; Backup policy. Have More Questions? Book A Free Consultation [ Talk to Us ](https://www.erpbahrain.com/contact.html) Or, Email us at contact@erpbahrain.com ## Related Pages - [VAT Recordkeeping guide](https://www.erpbahrain.com/compliance/vat-recordkeeping/) - [All compliance topics](https://www.erpbahrain.com/compliance/) - [Bahrain VAT Recordkeeping: System Configuration Requirements](https://www.erpbahrain.com/compliance/vat-recordkeeping/system-configuration/) - [Bahrain VAT Recordkeeping: Frequently Asked Questions](https://www.erpbahrain.com/compliance/vat-recordkeeping/faq/)