From official publications of your external auditor, linked on this page
Compliance
Bahrain Audit Document Management: ERP Control Checklist
A checklist of ERP controls for audit document management, to review with your accountant or adviser.
Compliance
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A checklist of ERP controls for audit document management, to review with your accountant or adviser.
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TopicAudit Document Management
Rules set byyour external auditor
BasisOfficial Bahrain sources, checked 2026-10-09
Next stepFree consultation
This page is part of our Bahrain compliance series. Related topics: Financial Approval Controls. Apply them in Zoho Books, Odoo Accounting or ERPNext Accounting, and see all compliance topics.
Checked against official sources on 2026-10-09. Source links are listed on this page. Rules change, so check the latest notice from your external auditor before filing.
Controls
Controls to Consider
| Control | Why it matters |
|---|---|
| Documents link to transactions | Reduces errors and supports review |
| Access for auditors is controlled | Reduces errors and supports review |
| Naming and storage rules are followed | Reduces errors and supports review |
| Requests are tracked | Reduces errors and supports review |
Records
Records Involved
Audit Document Management affects how records are captured, approved and reported in your ERP. The rules come from your external auditor; this page only describes how a system can be set up to support them.
- Supporting documents
- Approvals
- Journal references
- Request lists
Configuration
Settings to Review
Settings to review during implementation. Exact names differ by platform.
- Attachment rules
- Auditor access role
- Folder structure
- Request tracker
Setup
How to Set Up Audit Document Management in an ERP
| Step | What to do |
|---|---|
| 1. Confirm | Confirm the current requirement for audit document management with your external auditor |
| 2. Map records | Map supporting documents, approvals, journal references to ERP fields |
| 3. Configure | Set up attachment rules, auditor access role, folder structure |
| 4. Add controls | Enable the controls above, with approvals and logging |
| 5. Test | Run the scenarios below with sample data and compare with expected results |
| 6. Document | Record settings, owners and the review rhythm, then train users |
Testing
Test Scenarios Before Go-Live
| Scenario to test | Expected result |
|---|---|
| Try to break this control: documents link to transactions | The system blocks or flags it, and the attempt is logged |
| Try to break this control: access for auditors is controlled | The system blocks or flags it, and the attempt is logged |
| Try to break this control: naming and storage rules are followed | The system blocks or flags it, and the attempt is logged |
| Try to break this control: requests are tracked | The system blocks or flags it, and the attempt is logged |
| Run the process end to end with sample data | Reports reconcile with the transactions entered |
Ongoing
Review Rhythm
| When | Review |
|---|---|
| Before go-live | Confirm requirements with the authority or your adviser; test with sample documents |
| Monthly | Reconcile reports to filings or statements; review exceptions |
| Quarterly | Review user access, approvals and changes made to settings |
| After a rule change | Update configuration, retest and record the change |
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ERP Applications That Support This
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Guides and Tools
FAQ
Compliance Questions
-
Where do these requirements come from?
-
Who sets the rules for audit document management?
The rules come from your external auditor. Always check current official sources.
-
What records are involved in audit document management?
Supporting documents, Approvals, Journal references, Request lists.
-
Can BAHRAIN ERP configure our system once rules are confirmed?
Yes. We configure and test the system against the requirements your adviser confirms.
-
What do the official sources say about audit document management in Bahrain?
The Sijilat guide states every merchant, individual or company, must keep commercial books for no less than 10 years, keep them regular, and submit them to MOIC on request. Sijilat guide: joint stock companies, LLCs and foreign-company branches must appoint a Bahrain-licensed external auditor annually and submit an audited report or solvency letter via Sijilat. VAT Law Article 69: taxable persons must keep orderly records, tax invoices and accounting books and supply them to the NBR on request.
-
Which records does audit document management involve in an ERP?
Supporting documents; Approvals; Journal references; Request lists.
-
Which ERP controls support audit document management?
Documents link to transactions; Access for auditors is controlled; Naming and storage rules are followed; Requests are tracked.
-
Which ERP settings should be reviewed for audit document management?
Attachment rules; Auditor access role; Folder structure; Request tracker.
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