From official publications of your external auditor, linked on this page
Compliance
Bahrain Audit Document Management: System Configuration Requirements
The configuration areas involved in setting up audit document management in an ERP system.
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The configuration areas involved in setting up audit document management in an ERP system.
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TopicAudit Document Management
Rules set byyour external auditor
BasisOfficial Bahrain sources, checked 2026-10-09
Next stepFree consultation
This page is part of our Bahrain compliance series. Related topics: Financial Approval Controls. Apply them in Zoho Books, Odoo Accounting or ERPNext Accounting, and see all compliance topics.
Checked against official sources on 2026-10-09. Source links are listed on this page. Rules change, so check the latest notice from your external auditor before filing.
Configuration
What to Configure
Where each setting lives differs by platform, so we map it during the project.
| Configuration area | Purpose |
|---|---|
| Attachment rules | To be set per your confirmed requirements |
| Auditor access role | To be set per your confirmed requirements |
| Folder structure | To be set per your confirmed requirements |
| Request tracker | To be set per your confirmed requirements |
Records
Records Involved
Audit Document Management affects how records are captured, approved and reported in your ERP. The rules come from your external auditor; this page only describes how a system can be set up to support them.
- Supporting documents
- Approvals
- Journal references
- Request lists
Controls
Controls and Evidence
| Control | Evidence to keep |
|---|---|
| Documents link to transactions | Approval record, report or screenshot with date |
| Access for auditors is controlled | Approval record, report or screenshot with date |
| Naming and storage rules are followed | Approval record, report or screenshot with date |
| Requests are tracked | Approval record, report or screenshot with date |
Setup
How to Set Up Audit Document Management in an ERP
| Step | What to do |
|---|---|
| 1. Confirm | Confirm the current requirement for audit document management with your external auditor |
| 2. Map records | Map supporting documents, approvals, journal references to ERP fields |
| 3. Configure | Set up attachment rules, auditor access role, folder structure |
| 4. Add controls | Enable the controls above, with approvals and logging |
| 5. Test | Run the scenarios below with sample data and compare with expected results |
| 6. Document | Record settings, owners and the review rhythm, then train users |
Testing
Test Scenarios Before Go-Live
| Scenario to test | Expected result |
|---|---|
| Try to break this control: documents link to transactions | The system blocks or flags it, and the attempt is logged |
| Try to break this control: access for auditors is controlled | The system blocks or flags it, and the attempt is logged |
| Try to break this control: naming and storage rules are followed | The system blocks or flags it, and the attempt is logged |
| Try to break this control: requests are tracked | The system blocks or flags it, and the attempt is logged |
| Run the process end to end with sample data | Reports reconcile with the transactions entered |
People
Who Is Involved
| Role | Responsibility |
|---|---|
| Finance or HR lead | Owns the process and reviews exceptions |
| Accountant or adviser | Confirms the rule and signs off configuration |
| System administrator | Maintains settings, roles and logs |
| Internal or external auditor | Tests controls and evidence |
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Guides and Tools
FAQ
Compliance Questions
-
Where do these requirements come from?
-
Who sets the rules for audit document management?
The rules come from your external auditor. Always check current official sources.
-
What records are involved in audit document management?
Supporting documents, Approvals, Journal references, Request lists.
-
Can BAHRAIN ERP configure our system once rules are confirmed?
Yes. We configure and test the system against the requirements your adviser confirms.
-
What do the official sources say about audit document management in Bahrain?
The Sijilat guide states every merchant, individual or company, must keep commercial books for no less than 10 years, keep them regular, and submit them to MOIC on request. Sijilat guide: joint stock companies, LLCs and foreign-company branches must appoint a Bahrain-licensed external auditor annually and submit an audited report or solvency letter via Sijilat. VAT Law Article 69: taxable persons must keep orderly records, tax invoices and accounting books and supply them to the NBR on request.
-
Which records does audit document management involve in an ERP?
Supporting documents; Approvals; Journal references; Request lists.
-
Which ERP controls support audit document management?
Documents link to transactions; Access for auditors is controlled; Naming and storage rules are followed; Requests are tracked.
-
Which ERP settings should be reviewed for audit document management?
Attachment rules; Auditor access role; Folder structure; Request tracker.
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